Email Marketing

18 Welcome Email Best Practices To Drive More Sales

Write welcome emails that don't just greet but drive sales. Here are 18 guaranteed tips that 10X revenue.

18 Welcome Email Best Practices To Drive More Sales

First impressions count and it isn’t any different for eCommerce brands. What you need here are welcome emails that can make a difference. 

Interestingly, 45% of purchases happen on day one within 24 hours of opting in thanks to welcome emails. Granted, you might already be creating them, how well are they doing? 

If your open rates are less than 91.43%, you might want to take a look at this comprehensive guide to create high-performing welcome emails.  

We'll be covering:

18 Ideas To Get More Sales Through Welcome Emails

1. Send your (first) welcome email within the first hour of subscription

You want to reach your subscribers’ inbox while they still remember interacting with your brand. When automating your welcome emails, ensure that your (first) email is sent within the first hour of your shopper’s subscription.

This is because your subscribers will still have the curiosity and interest to receive and engage with your welcome email.

Note: This best practice is based on statistics that prove the effectiveness of sending welcome emails. There are other factors that affect this: time zones, industry, and consumer preferences. We suggest testing different timings — 1 hour after subscription vs 8 hours after subscription — to see which time delay performs best for your brand.

2. A/B test your subject lines to find the winner

Subject lines are tricky. Besides avoiding spam words and evoking curiosity, we recommend A/B testing different subject lines.

Testing different versions of welcome email subject lines helps understand open rates.

Here are a few ideas you can follow: 

  • Use the first name vs hello there without a name
  • Include the discount in the first half of subject line vs without discount
  • Add emoji at the beginning of subject lines vs towards the end of the subject line 
  • Try subject lines with and without You’re in! in the beginning 
  • Test nouns—Welcome to the family vs Welcome to the pack 

3. Hook them with a personalized headline

Your headlines should be relevant to the reader and contain a summary of the welcome email content. Personalized welcome email headlines result in higher open rates. 

There are several ways to achieve this: 

  • Keep the headline clear and concise. Don’t try to cover everything in the headline. 
  • Don’t forget to use more action words and verbs
  • Avoid using too many punctuations

The main job of your headline is to convince the subscribers to read the rest of your email.

 example of personalized headline in welcome emails

4. Find and stick to your brand voice

Ever read an ad or marketing message and instantly knew who the brand was? This is where a defined brand voice helps. Your brand voice is curated based on the values that your e-commerce store aligns with and based on how you want to be perceived by your shoppers.

For instance, a women’s grooming brand would want to come across as the nurturing mother figure while a fast fashion brand usually associates itself with a fun, flirty voice.

The brand voice is powerful — making you more recognizable to your shoppers. When crafting your welcome email, it’s vital to stick to your brand voice.

Nutrafruit has been able to maintain its brand personality of warmth and prestige through its welcome email.

Example of generating revenue with eCommerce welcome emails

5. Provide clarity on what’s next

Do you know what kills conversions faster than you can blink? Uncertainty. 

For a user who’s just interacting with your brand for the first time, spending time to understand what products you have is frustrating. Being clear right from the start can help a lot in edging them towards a purchase.

Like Airbnb does in their welcome email. They state what the subscriber can expect from the brand right at the start. Then they go on to explain their products visually (and how!).

example of clear course of action in welcome emails

6. Place your CTAs strategically to drive action

Place your CTA in the above-the-fold portion for better visibility.

If you have  important information to share like details about your subscription box or your brand benefits , keep your CTA at the end of the email. If the rest of your email is less important, place your button above the fold. Include the rest after the CTA. 

You might want to use a bright CTA button that stands out. This way, even if shoppers skim through your email, the button would capture their attention and nudge action. 

Fracture sends a welcome email warmly greeting shoppers and offering them a discount. They have then placed a bright blue "Shop Now" button at the end of the email, guiding shoppers to that prominent button within their welcome email.

Example of generating revenue with eCommerce welcome emails

7. Analyze your email through your competitor’s shoes

When crafting your welcome email, it’s hard to remove bias and identify problems. Common problems include too much text or no personality. You can solve this issue by running it through your team members.

Here’s a tip to create engaging welcome emails. Ask yourself this question — Would I want to read this email if (insert competitor here) sends this to me?

You can now identify what isn’t working if you imagine that it’s sent from a brand you commonly overanalyze.

8. Use shorter sentences and keep your text crisp

Keep your email short, add important details and remove what’s unnecessary. The ideal length for your email is between 50 to 125 words.

Brooklinen is a bedding brand that has been able to make its welcome email engaging. It informs shoppers about their benefits and offers a discount on their order.

Example of an engaging welcome email

9. Get the most of your new subscribers

Set the right expectations for new users in your welcome emails.

It takes a lot to get new visitors to subscribe. It’s unforgivable to miss the chance to engage them once they sign up. 

You should keep them hooked by offering different options for engagement. Like DogVacay does.

example of engaging new subscribers in welcome emails
example of engaging new subscribers in welcome emails

They grab the reader's attention with their copy. They also offer plenty of options—quizzes, videos, and products. Be it knowing more about the brand, engaging with their content, or making a purchase, their subscribers are sure to remain involved.

10. Stand out by making it interactive

Does your welcome email make heads turn?

Your email needs to stand out — whether you’re addressing pain points or an interactive email that’s engaging.

Glenlivet makes its email more interactive. They've placed their CTA early on at the top of the email.

Example of good quality welcome email

Below this, they’ve created a fun chart that helps shoppers decide the kind of whiskey to choose from the brand's extensive catalog.

Welcome email example from Glenlivet

The shoppers have a little fun finding the right whiskey for themselves, making buying easy plus a smooth customer experience. 

11. Be proactive in avoiding unsubscribes

Statistically, if your unsubscribe rate is within 0.26%, then you’re doing a good job. 

Keeping the unsubscribe button is good practice for brands. However, your job should be to convince customers to not have to choose to click it. 

Some ways you can avoid unsubscribes for your welcome emails are:

  • Use double opt-ins to ensure that you’re on the right side of customer privacy. If your subscribers are caught by surprise, then it won’t take a lot of time for them to unsubscribe anyway.
  • Always stick to creating relevant content. To do this, you need to have a fixed goal, a well-defined strategy to achieve it, and a clear understanding of who your customers are.
  • Keep your welcome emails mobile-optimized. Most of your customers will be viewing your emails on mobile. Keep your content short and your CTAs touch-friendly.

12. Remind subscribers of the benefits

Your subscribers have limited attention. Remind them what they’re going to receive from you so they stick to you. 

It’s a great way to push them to take action. Once you keep reminding them of the benefits of sticking to your brand, they'll be compelled to move to the next steps.

Check out how Royalty Soaps reinforces the benefits of subscribing to the newsletter to their customers. 

Royalty Soaps: Welcome email best practices

They treat their customer like a VIP and explain in a friendly way exactly what the subscriber can expect. This helps them take the next course of action.

13. Give them a reason to shop (like a discount)

Brands often promise a 10% or 20% discount when store visitors subscribe to their email list. This tactic works because most online shoppers love a good deal. With the right motivation, you can get shoppers to purchase from you instantly.

In fact, eCommerce welcome emails with offers can boost revenue by 30% per email — compared to welcome emails without. Don’t underestimate the effectiveness of an offer within your welcome email.  If you have an ongoing offer on-site, consider adding it to your welcome email as well.

14. Avoid the pushy sales tactic from the get-go

Don’t drive your customers away the minute they open your welcome emails.

Customers are still in the early stages of buying. Once they’re convinced, they can even be long-term customers. 

Be subtle, and write a persuasive copy to get them to commit. Add an incentive in the end.

Check out how subtly Adore Vintage appeals to their customers. 

example of non-pushy content in welcome emails

15. Don't forget your mobile users

65% of eCommerce sales come from mobile. 

Here are two tips to help you create mobile responsive emails: 

  • Keep the fonts readable. The standard size is 13 pt for the body and 22 pt for the header.
  • Test the subject line. Anything within 42 to 70 characters in portrait mode is ideal.

Keep the CTAs clear and easily visible. As per an MIT study, 57 x 57 px is the ideal size for touch-friendly buttons.

16. It can't hurt if they reply back

‘No reply’ email ID hurts your engagement.

A ‘do not reply’ message means you don’t want your customers to get in touch with you. Interactions improve satisfaction which in turn leads to engagement and conversion. You halt the process right at the start by removing the option to reply. 

Check out how Papier offers an email id as well as a phone number for anyone who would want to reach out to them. 

example of reply option in welcome emails

17. Get your happy customers to endorse you 

88% of customers trust user reviews on par with personal recommendations. Welcome emails are an opportunity to sell yourself right. Feature reviews talking about solving a particular problem. For skincare products, ask your customers to include details like age, skin type, and concern. 

Clothing brands can include value, quality, length, comfort, and sizing. Here’s an advice—show star rating based on higher average for higher credibility. 

Here’s a welcome email from Oros that gets social proof right.

18. Ask them what they like (preferences) 

The average email unsubscribe rate is 0.26%. You can stop this from going south by allowing customers to choose their preferences. This reduces your inactive subscribers and increases your email delivery rate.  

Include an unsubscribe link in the footer. We recommend using a negative space to draw the user's attention. 

You’d want to drive users to your preference center and offer: 

  • Options to choose the types—promotional offers, marketing emails, newsletter, referrals, and reminders
  • Choose frequency—once a week, twice a week, or once a month
  • The freedom to pause receiving emails 
  • Allow customers to edit their contact information 
  • Show a preview of your content 

With global email marketing laws getting stricter, you need to be transparent about the use of customer data. A privacy policy that’s GDPR compliant can help you stay credible. 

The Blueprint for a High-Converting Welcome Email Series

We’ve compiled some of the best welcome emails — so that you can visualize and replicate email copy that is compelling for your shoppers.

Note: If you are setting up an eCommerce welcome email series, you can pick up ideas and tactics from the sequence below.

1. Introduce your brand and welcome them to your community

The first welcome email is typically sent within the first hour of subscription, while the shopper is still fresh off their experience in your store.

Many brands use this first email to greet the shopper and unlock an offer for the subscription — whether it’s a first-order discount or a freebie.

Harry's is a men’s grooming brand that offers its new subscribers a free product when they place their order, making this offer the first thing that recipients see when they open their email.

Example of a special welcome offer

2. Build a relationship by telling them your brand story

Your second email can be less driven by agenda and more about building a relationship with the subscriber. The standard practice is to second welcome email within 2 days of the first email.

Within this welcome email, you can appeal to the shopper on a more personal level: share your brand story, the benefits of being part of your brand’s community, and even subtly recommend products to them.

Casper does a brilliant job at setting up a welcome email sequence that people want to engage with. Their email goes into the benefits of being part of the brand, with adorable illustrations accompanying their short and witty welcome email copy.

Example of building relationship with brand story through welcome emails

3. Showcase your offers and products

Your third email can be a hard sell of your products, collections, and offers. When you send this welcome email is solely based on your preference. Many brands set up this email a day after the previous one or even 3 days later — giving shoppers time to miss them.

The first two emails built a relationship, creating a foundation to sell to the subscriber. So, the third welcome email can essentially be the one that drives in the revenue.

You can display your bestsellers and your broader collections, backed by well-shot product images. You can remind shoppers about their first-time shopper discount to attract them..

BYLT sells premium basic clothing. Within their welcome email, they've displayed different collections that guide shoppers to browse collections based on their gender, as well as a few best-selling products that subscribers would want to buy.

Example of generating revenue with eCommerce welcome emails

How Effective are Welcome Emails in Converting Shoppers?

Most merchants assume that welcome emails serve only one purpose — to complete the customer experience.

But that’s just the tip of the iceberg. Welcome emails have much more potential than that.

Done the right way, you can use your eCommerce welcome emails to generate revenue — no kidding!

Let these welcome email statistics speak for themselves:

  • Welcome email open rates are 4x higher than regular ones
  • Welcome emails receive 5x more clicks
  • Welcome emails are 86% more effective than standard newsletters
Infographic showing how eCommerce emails can help generate revenue

It’s true — welcome emails do provide customers with a holistic experience. In fact, consumers look forward to these emails, with 74% of them expecting a welcome email the moment they subscribe.

Your new subscribers intend to shop from you — but that small nudge from your welcome emails seals the deal, bringing them back to complete their purchase. Despite being one of the first touchpoints of communication, welcome emails generate 320% more revenue per email than other promotional emails.

With value-adding and convincing copy, your welcome email can perform 3x better than your promotional and transactional emails, building a long-lasting relationship with your subscribers. Add a motivating offer to the mix and relevant product suggestions — and you’ll be able to successfully nudge the shopper to checkout.

Planning Your Welcome Email Strategy

Before structuring and crafting your welcome emails and automating them, you need to plan your strategy.

Here are some questions you can ask yourself to understand how to approach your welcome emails:

  • Do you want to send a welcome email series to warm the shopper or just send one high-value welcome email?
  • What do you want to offer your subscribers — a discount, a freebie, or your loyalty program?
  • Do you want to use your welcome email to explain your brand story?
  • Do you have a strong USP that you care to explain?

Now that you know what you want to prioritize — you can easily finish the setup and start boosting your sales through email marketing.

Welcome email series vs a one-off welcome email, which actually works?

Here’s the deal — some brands see great success with a one-off welcome email while other brands have better clicks and conversions with a welcome email sequence. Choosing to set up one welcome email as compared to an email sequence depends on your marketing priorities, your needs, and the performance of your welcome emails in the past.

We’ve compared the priorities that a merchant has when choosing to set up a one-off welcome email, as compared to a welcome email sequence.

one-off welcome email versus a welcome email sequence

How many emails should be in a welcome email sequence?

You neither want to be forgotten easily nor want to bore them with too many emails. Find that balance in engaging your shoppers. Different e-commerce experts recommend a different number of emails within your welcome sequence, from 3 emails up to 5 emails.

How many emails depends on what works for you. Test different numbers of emails within your sequence to figure out what converts your shoppers best. You can compare how different emails in your sequence are opened and their engagement rates to tweak your strategy.

Measuring the success of your welcome email campaign

The key to higher conversions and better revenue with your eCommerce welcome emails is constant optimization. Your analytics can help you find problems and areas of improvement — letting you polish your welcome emails and improve their conversions.

Once set up, analyze the results of your welcome email(s) in a month or two and make changes based on its performance. Here are a few metrics to look at:

  • How long did subscribers take to open their email?
  • Which subject line had better and sooner opens?
  • Which subject line ended up in spam?
  • Which emails had higher clicks?
  • Which welcome email converted best?

If you’ve set up just one welcome email, we suggest testing different tactics to figure out which one performs best among your subscribers. You’ll then be able to automate a welcome email that is known to bring in better results.

Transform Email Marketing Into A Revenue Machine

Most eCommerce store owners don’t see email as a serious revenue stream.

Ask them about the importance of email marketing, and you'll hear: “we don’t really have a major strategy,” “we mostly use generic templates,” or “we just send emails to people on our list.”


There are stores out there that drive 30%+ of their revenue from email marketing.

Engage can help you do the same - Book a free demo.

We’ll show you:

  • workflows we can create for your store,
  • proven ways to drive 30% or more $$ from email alone, and
  • successful templates and strategies from your industry (and others).
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5 High-Converting Welcome Email Templates